Back to The AI Staffroom
Back to The AI Staffroom
Last updated: June 2026 · Effective: June 2026
AI Staffroom ("we", "us", "our") is an Australian education technology company registered in New South Wales, Australia (ABN 92 368 787 395). We build AI-powered productivity tools designed specifically for Australian teachers.
Contact: hello@theaistaffroom.com
This Privacy Policy explains how we collect, use, store, and protect personal information in accordance with the Privacy Act 1988 (Cth) and the Australian Privacy Principles (APPs).
Service continuity: In the event that AI Staffroom is discontinued, users will receive a minimum of 30 days' written notice via email. During this period, any user may request a full export of their saved data (resources, scope & sequence plans, teaching programs, and profile information) by emailing hello@theaistaffroom.com. Exports will be provided in CSV format within 14 days of request, at no cost.
| Category | What we collect | Why |
|---|---|---|
| Account information | Email address, display name, password (hashed — never stored in plain text) | To create and manage your account |
| Teaching profile | Faculty, subjects, position, year group, school name, initials | To personalise AI prompts and resources to your context |
| Usage data | Which features you use, prompts generated, resources saved, outcomes selected | To power your dashboard, track teaching progress, and improve the service |
| Feedback | Feedback messages you submit voluntarily via the feedback form | To improve the product |
| Payment information | Subscription status, plan type (Free/Pro). Card details are never stored by us. | To manage your subscription via Stripe |
| Referral data | Referral codes used, referral outcomes | To apply referral rewards |
| Technical data | Browser type, device type, general location (country/state), session events | To detect errors, prevent abuse, and understand usage patterns |
We collect information directly from you when you create an account, use the service, or contact us. We also collect limited technical data automatically when you use the website.
The AI Staffroom is designed for teacher use only. Our prompts, tools, and workflows are built so that no student names, IDs, health details, welfare notes, or other personally identifying student information are entered into, transmitted through, or stored by this service.
Active sensitive-data detection. As an additional safeguard, The AI Staffroom runs an automated check before content is sent to any AI tool. It scans your typed text, document attachments (PDF, Word, plain text), and — using on-device text recognition (OCR) — image attachments for likely student names, identifiers, labelled dates of birth, and health/NCCD-related information, and warns you so the information can be removed first. These checks run on your device: nothing is transmitted to perform the check, and flagged content is never logged in a readable form.
You control it. Teachers on individual plans can manage which checks run under Settings → Sensitive Data. On our school/enterprise plan, these controls are managed centrally by the school's IT administrator and cannot be disabled by individual staff, so the school can enforce a consistent data-protection policy. Every check is enabled by default.
This automated check reduces the risk of accidental disclosure but does not replace professional judgement. You remain responsible for ensuring you do not enter student personal information into any AI tool, including AI Staffroom. Our Safe Use Guide explains this in detail.
We use the information we collect to:
We do not use your personal information to train AI models. We do not sell your personal information to third parties.
When you generate content using AI Staffroom, your prompt text (which should contain no student personal data) is sent to a third-party large language model provider (currently Anthropic Claude or similar). This provider processes the prompt and returns a response.
Please note:
| Service | Purpose | Data shared |
|---|---|---|
| Supabase | Database, authentication, file storage | Account data, usage events, resources, teaching programmes. Hosted on AWS in Australia (ap-southeast-2). |
| Stripe | Payment processing | Email address, subscription status. Card details are handled entirely by Stripe — we never see or store them. |
| Vercel | Website hosting and deployment | Server-side logs (IP, request path, response codes). Vercel's infrastructure is globally distributed. |
| AI providers (e.g. Anthropic) | AI content generation | Prompt text you submit. Subject to the provider's privacy policy. No student data should be included. |
| Google (OAuth) | Optional sign-in via Google account | Google email address and name, if you choose Google sign-in. |
We select third-party providers carefully and require that they implement appropriate security measures. We do not authorise third parties to use your data for their own marketing or commercial purposes.
Your account data and saved resources are stored in Supabase, which uses AWS infrastructure in the ap-southeast-2 (Sydney) region. This means your data is held in Australia.
We implement the following security measures:
While we take reasonable steps to protect your information, no internet transmission is 100% secure. If you believe your account has been compromised, contact us immediately at hello@theaistaffroom.com.
We use minimal cookies and local browser storage to:
We do not use advertising cookies, third-party tracking pixels, or cross-site tracking technologies. We do not share browsing data with advertising platforms.
We retain your personal information for as long as your account is active or as needed to provide the service. Specifically:
When you delete your account, we will delete or anonymise your personal data within 30 days, except where retention is required by law.
Under the Privacy Act 1988 (Cth) and the Australian Privacy Principles, you have the right to:
To exercise any of these rights, contact us at hello@theaistaffroom.com. We will respond within 30 days.
If you are not satisfied with our response, you may contact the Office of the Australian Information Commissioner (OAIC) at oaic.gov.au or 1300 363 992.
The AI Staffroom is designed for use by teachers and school staff. It is not intended for use by students or minors. We do not knowingly collect personal information from individuals under the age of 18.
If you believe a minor has created an account, contact us at hello@theaistaffroom.com and we will promptly delete the account.
We may update this Privacy Policy from time to time. When we make material changes, we will update the "Last updated" date at the top of this page. We may also notify you by email or via a notice on the website.
Your continued use of The AI Staffroom after changes are published constitutes your acceptance of the updated policy.
For any privacy-related questions, requests, or complaints:
For complaints that we are unable to resolve, you may contact the Office of the Australian Information Commissioner at oaic.gov.au.